Contract monitoring for retail and CPG trade spend

Trade funds leak when proof and deductions do not match. Allowances reconciled.

AllCaps reconciles slotting, MDF, markdown money, scan-based allowances, deductions, and rebate tiers against store, sales, and claim data.

Green means the promotion, scan data, deduction, and earned allowance reconcile.

Trade Spend contractsLast checked today, 6:00 AM
4 monitored
2 in line
1 review
1 flagged
National Retailer MDF Program
Co-op claims match approved media proof and accrual balance.
In lineMay claims
Markdown Money Agreement
Retailer deducted markdown support outside approved SKU list.
FlaggedMay deductions
Scan-Based Allowance
POS feed delayed for two regions; claim held for review.
ReviewMay scans
Growth Rebate Program
Retroactive Tier 2 rebate accrual matches sell-in volume.
In lineQ2 accrual
Who it is for

Built for teams managing trade funds and retail deductions.

Trade spend is negotiated as a program but paid through deductions, claims, and scan activity. The recovery work is proving which dollars were actually earned.

CPG finance

Match deductions to earned allowances and promotion proof.

Revenue growth management

Track program ROI without losing money to claim leakage.

Retail vendor teams

Document where markdowns, co-op, and scan allowances do not match the agreement.

Trade programs become rules

Slotting, MDF, markdowns, scan rates, deductions, and rebate tiers are reconciled.

The retailer may deduct before every proof element is checked. The supplier may miss a claim even after the condition is met.

AllCaps compares each claim or deduction to the terms, store evidence, scan activity, and volume tier.

Markdown Money AgreementEncoded allowance terms
Approved SKU listExhibit B
Markdown support40% of reduction
Proof requiredStore-level POS
Claim window60 days
Growth rebateRetroactive tier
Transactions checked
When a deduction is not earned

The finding shows the program term, the proof gap, and the deduction to dispute.

Trade disputes become hard when the only evidence is buried across promotion calendars, deduction memos, and sell-through files.

The exception packages the contract term with the data that supports recovery.

Finding - Markdown Money - Deduction review
Retailer deducted markdown support for ineligible SKUs
Flagged
Allowed deduction
$0
Taken deduction
$18,420
Dispute value$18,420
Contract language

Markdown support shall apply only to SKUs listed in Exhibit B for the approved promotion period and supported by store-level sell-through evidence.

May 2026 deduction memo - National Retailer seasonal resetSend to retailer->
Across programs and retailers

Trade spend should be reconciled continuously, not at quarter close.

The roll-up shows clean programs, claims pending proof, and deductions ready for dispute.

That lets finance and sales work from the same facts.

In line
12
Review
4
Flagged
2
MDF programCo-op proofIn line
Markdown moneyDeduction eligibilityFlagged
Scan allowancePOS feedReview
Growth rebateRetroactive tierIn line
How it works

Three steps. Then it runs continuously.

01

Encode the agreement

We turn the economic terms in the trade spend agreement into rules: rates, thresholds, caps, credits, formulas, and exceptions.

02

Connect the evidence

Invoices, statements, usage files, claim data, settlement reports, and performance records run against those rules as they arrive.

03

Collect what is owed

Green means in line. Anything else is surfaced with the clause, calculation, period, and counterparty-ready support.

Make one trade spend agreement living and see every allowance checked.

We encode program rules, proof requirements, scan rates, markdown terms, and rebate tiers, then match them to deductions and claims.

The first pass
  • One retailer or vendor allowance program.
  • Promotion calendars, claims, deductions, and sales data.
  • Allowance, proof, scan, and tier terms encoded.
  • Findings for over-deductions, missed claims, or unearned chargebacks.
Start with one contract->