Contract monitoring for franchise and management fees

Brand fees should calculate exactly from the agreement. Royalties and rebates checked.

AllCaps checks royalties, marketing fund contributions, supplier rebate share-backs, management fees, and incentive fees against reported sales and statements.

Green means sales basis, fee rate, excluded revenue, and rebate share-back reconcile.

Franchise & Management contractsLast checked today, 6:00 AM
4 monitored
2 in line
1 review
1 flagged
Hotel Franchise Agreement
Royalty and marketing fund match gross room revenue.
In lineMay statement
Management Fee Schedule
Incentive fee calculated before excluded tax reimbursement.
FlaggedMay statement
Approved Supplier Rebates
Share-back statement delayed by supplier data feed.
ReviewQ2 accrual
Restaurant Ad Fund
Contribution rate matches net sales basis.
In lineMay statement
Who it is for

Built for operators paying brand, management, and program fees.

Franchise and management statements are trusted because they look official. The contract still needs to check the basis, rate, exclusions, and pass-throughs.

Franchisees

Verify royalties, ad fund, technology, and program fees against contract definitions.

Asset owners

Check management fees, incentive fees, and reimbursable expenses.

Multi-unit operators

Track supplier rebate share-backs across brands and locations.

Brand fee terms become rules

Sales basis, fee rates, exclusions, pass-throughs, and incentives are checked statement by statement.

The same percentage can produce the wrong fee if the revenue base includes excluded sales or the wrong period.

AllCaps calculates each fee from the agreement and compares it to what the brand or manager reported.

Management Fee ScheduleEncoded fee terms
Base fee3.0% gross revenue
Incentive fee8.0% GOP above hurdle
Excluded revenueTax reimbursements
Supplier rebate50% share-back
Marketing fund2.0% net sales
Transactions checked
When a fee base is wrong

The finding shows the excluded revenue, fee rate, and overcharge.

These agreements often leak through definitions, not headline rates.

The exception makes the definition visible and ties it to the monthly statement.

Finding - Management Fee - Excluded revenue
Incentive fee calculated on revenue the agreement excludes
Flagged
Expected fee
$42,600
Reported fee
$47,140
Difference this period$4,540
Contract language

The incentive fee shall be calculated on GOP after excluding tax reimbursements and owner-approved pass-through amounts from the fee base.

May 2026 statement - Hotel management agreementSend to brand->
Across properties and brands

Every fee-bearing relationship belongs in one monitored view.

The roll-up shows clean agreements, statements requiring review, and fee findings ready to send.

That gives operators a contract-backed view across the portfolio.

In line
9
Review
2
Flagged
1
Hotel franchiseRoyalty feeIn line
Hotel managerIncentive feeFlagged
Supplier rebatesShare-backReview
Restaurant ad fundMarketing feeIn line
How it works

Three steps. Then it runs continuously.

01

Encode the agreement

We turn the economic terms in the franchise & management agreement into rules: rates, thresholds, caps, credits, formulas, and exceptions.

02

Connect the evidence

Invoices, statements, usage files, claim data, settlement reports, and performance records run against those rules as they arrive.

03

Collect what is owed

Green means in line. Anything else is surfaced with the clause, calculation, period, and counterparty-ready support.

Make one brand agreement living and see every fee checked.

We encode royalty, marketing fund, management fee, incentive fee, and rebate share-back terms, then reconcile statements against actual sales.

The first pass
  • One franchise, management, or supplier rebate agreement.
  • Sales reports, statements, and supplier rebate data.
  • Fee basis, rate, exclusion, and share-back terms encoded.
  • Findings for overcharged fees or missed rebate distributions.
Start with one contract->