Contract monitoring for capital projects

Project payments should follow completion, rates, and remedies. Milestones and change orders checked.

AllCaps reconciles milestone payments, progress billing, change-order rates, retainage, liquidated damages, and bonus/penalty terms against project evidence.

Start with one contract->

Green means completion, unit rate, retainage, change order, and LD terms reconcile.

EPC Capital Projects contractsLast checked today, 6:00 AM
4 monitored
2 in line
1 review
1 flagged
Solar EPC Milestones
Mechanical completion payment matches approved progress evidence.
In linePay app 08
Civil Change Order
Excavation quantity billed at non-contract unit rate.
FlaggedCO-17
Retainage Release
Punch-list completion pending before release.
ReviewPay app 08
Schedule LDs
Substantial completion date inside grace period.
In lineSchedule update
Who it is for

Built for owners managing capital project spend.

EPC contracts convert physical progress into money. The contract controls when payment is earned, what rate applies, and what remedies trigger.

Project controls

Check billed progress against completion evidence and schedule.

Owner finance

Verify retainage, milestone releases, and liquidated damages.

Procurement and legal

Validate change-order pricing against contracted rates.

Project terms become rules

Milestones, progress percentages, unit rates, retainage, LDs, and bonuses are checked against project records.

Capital projects leak when pay applications outrun completion or change orders use non-contract rates.

AllCaps ties the billing event to the contractual payment trigger and supporting evidence.

Civil Change OrderEncoded project terms
Excavation unit rate$42 / CY
Retainage10%
MilestoneMechanical completion
LDs$15k / day
BonusEarly completion
Transactions checked
When a change order uses the wrong rate

The finding shows the schedule rate, billed rate, quantity, and overcharge.

Change orders often move fast. The contract rate schedule still applies unless the parties amend it.

The exception gives the owner a documented correction.

Finding - Change Order CO-17 - Unit rate
Excavation billed above contracted unit rate
Flagged
Contract rate
$42 / CY
Billed rate
$55 / CY
Overbilled amount$39,000
Contract language

Additional excavation shall be compensated at the unit rates set forth in Schedule B unless the parties execute a written amendment to the rate schedule.

Change order CO-17 - Solar EPC civil works packageSend to contractor->
Across project packages

Capital project contracts need payment controls throughout execution.

The roll-up shows clean packages, change orders under review, and remedies to apply.

That keeps project spend aligned with completion.

In line
12
Review
4
Flagged
2
Solar EPCMilestone paymentIn line
Civil change ordersUnit ratesFlagged
RetainageRelease conditionReview
Schedule remediesLDsIn line
How it works

Three steps. Then it runs continuously.

01

Encode the agreement

We turn the economic terms in the epc capital projects agreement into rules: rates, thresholds, caps, credits, formulas, and exceptions.

02

Connect the evidence

Invoices, statements, usage files, claim data, settlement reports, and performance records run against those rules as they arrive.

03

Collect what is owed

Green means in line. Anything else is surfaced with the clause, calculation, period, and counterparty-ready support.

Make one EPC contract living and see every pay application checked.

We encode milestone, unit rate, change-order, retainage, LD, and bonus terms, then reconcile pay applications and project records.

The first pass
  • One EPC or capital project contract.
  • Pay applications, change orders, schedule, and progress records.
  • Milestone, unit-rate, retainage, LD, and bonus terms encoded.
  • Findings for overpaid progress, wrong change-order rates, or missed damages.
Start with one contract->