Contract monitoring for commercial leases

CAM reconciliations should follow the lease, not the landlord template. Pass-throughs checked.

AllCaps reconciles CAM, operating expenses, base year, gross-up, pro-rata share, exclusions, caps, expense stops, and tax pass-throughs.

Green means cap, exclusion, gross-up, share, and tax pass-through reconcile.

Commercial Leases contractsLast checked today, 6:00 AM
4 monitored
2 in line
1 review
1 flagged
Downtown Office Lease
Base-year and gross-up calculations match operating statement.
In line2025 CAM
Retail Center CAM
Capital roof repair passed through despite lease exclusion.
Flagged2025 CAM
Industrial Lease Taxes
Assessment appeal credit pending landlord confirmation.
ReviewTax statement
Pro-Rata Share
Rentable area and occupancy denominator reconcile.
In line2025 CAM
Who it is for

Built for occupiers managing lease pass-through exposure.

Commercial leases shift operating costs through complex definitions. The reconciliation is where those definitions become money.

Lease administration

Check reconciliations against caps, exclusions, and share calculations.

Corporate real estate

Track operating expense exposure across locations.

Finance

Quantify recoverable CAM and tax pass-through overcharges.

Lease economics become rules

CAM, caps, base year, gross-ups, pro-rata share, exclusions, expense stops, and taxes are recalculated.

The landlord statement may allocate expenses correctly by its system but incorrectly under your lease.

AllCaps compares the reconciliation to the lease language and the building data that drives the calculation.

Retail Center CAMEncoded lease terms
CAM cap5% controllable
Base year2023 actuals
Gross-up95% occupancy
Pro-rata share12.4%
ExclusionCapital repairs
Transactions checked
When an excluded expense is passed through

The finding shows the expense category, lease exclusion, and recovery amount.

CAM audits often turn on definitions: capital items, landlord overhead, management fees, and non-recurring repairs.

The exception gives lease administration a clear dispute record.

Finding - Retail CAM - Capital exclusion
Capital roof repair passed through as CAM
Flagged
Allowed pass-through
$0
Reported pass-through
$16,180
Credit due$16,180
Contract language

Operating Expenses shall exclude capital repairs and replacements except to the extent expressly amortized as code-required improvements.

2025 CAM reconciliation - Retail Center LeaseSend to landlord->
Across locations

Multi-site lease costs need one monitored reconciliation view.

The roll-up shows clean leases, statements under review, and pass-through recoveries ready to pursue.

That turns annual CAM season into a controlled process.

In line
18
Review
5
Flagged
3
Downtown officeBase-year CAMIn line
Retail centerExpense exclusionFlagged
Industrial taxesTax pass-throughReview
Warehouse leasePro-rata shareIn line
How it works

Three steps. Then it runs continuously.

01

Encode the agreement

We turn the economic terms in the commercial leases agreement into rules: rates, thresholds, caps, credits, formulas, and exceptions.

02

Connect the evidence

Invoices, statements, usage files, claim data, settlement reports, and performance records run against those rules as they arrive.

03

Collect what is owed

Green means in line. Anything else is surfaced with the clause, calculation, period, and counterparty-ready support.

Make one lease living and see every pass-through checked.

We encode CAM caps, base-year terms, gross-ups, pro-rata share, expense stops, exclusions, and tax rules, then reconcile landlord statements.

The first pass
  • One commercial lease.
  • CAM statements, tax bills, occupancy data, and rent history.
  • Cap, exclusion, gross-up, share, and pass-through terms encoded.
  • Findings for overbilled CAM, wrong share, or excluded expenses.
Start with one contract->