Contract monitoring for foodservice distribution

Deviated pricing must survive the invoice. Every case checked.

AllCaps reconciles manufacturer bid pricing, distributor landed cost, cost-plus markups, rebate pass-throughs, fuel caps, and drop-size terms.

Start with one contract->

Green means bid price, landed cost, markup, pass-through, and surcharge reconcile.

Broadline Distributor contractsLast checked today, 6:00 AM
4 monitored
2 in line
1 review
1 flagged
Center-of-Plate Bid Program
Manufacturer deviated price passes through to invoice.
In lineMay invoices
Produce Cost-Plus Schedule
Distributor markup applied to wrong landed-cost basis.
FlaggedMay invoices
Fuel Surcharge Cap
DOE fuel index week pending validation.
ReviewMay invoices
Manufacturer Rebate Pass-Through
Quarterly rebate accrual matches qualified cases.
In lineQ2 accrual
Who it is for

Built for operators buying high-volume food and supplies through broadline distributors.

The negotiated price often lives between a manufacturer, distributor, and operator. Leakage happens when the pass-through does not reach the invoice.

Restaurant groups

Verify deviated pricing and distributor markup across item-level invoices.

Hospitality operators

Track rebate pass-throughs and fuel surcharge caps.

Foodservice finance

Quantify recoverable overbilling without auditing every case manually.

Distributor economics become rules

Bid price, landed cost, markup, rebate pass-through, drop-size, and fuel caps are checked by item.

The largest leakage point is often the difference between manufacturer-negotiated price and distributor-billed price.

AllCaps compares the bid file and agreement formula to each invoice line.

Produce Cost-Plus ScheduleEncoded distributor terms
MarkupCost + 8.5%
Cost basisVerified landed cost
Deviated priceManufacturer bid
Fuel cap$0.11 / case
Drop minimum$750
Transactions checked
When deviated price does not pass through

The finding shows the bid price, billed price, case count, and overcharge.

Broadline disputes need item-level evidence, not a high-level food cost complaint.

The exception ties the case volume to the bid and the contract term.

Finding - Cost-Plus Produce - Landed cost basis
Distributor markup applied before manufacturer bid allowance
Flagged
Expected case price
$23.18
Billed case price
$24.06
Difference this period$6,864
Contract language

The agreed markup shall be applied to verified landed cost net of all manufacturer bid allowances and rebates applicable to the operator's purchasing program.

May 2026 invoices - Produce cost-plus categorySend to distributor->
Across categories

Foodservice distribution needs continuous invoice verification.

The roll-up shows clean categories, pass-through issues, and surcharges that need credit.

That keeps the distributor agreement connected to actual operator spend.

In line
10
Review
2
Flagged
1
Center-of-plateDeviated priceIn line
ProduceCost-plus markupFlagged
Fuel surchargeIndex capReview
Manufacturer rebatesPass-throughIn line
How it works

Three steps. Then it runs continuously.

01

Encode the agreement

We turn the economic terms in the broadline distributor agreement into rules: rates, thresholds, caps, credits, formulas, and exceptions.

02

Connect the evidence

Invoices, statements, usage files, claim data, settlement reports, and performance records run against those rules as they arrive.

03

Collect what is owed

Green means in line. Anything else is surfaced with the clause, calculation, period, and counterparty-ready support.

Make one broadline agreement living and see every case checked.

We encode deviated pricing, cost-plus formulas, manufacturer rebates, drop-size rules, and fuel caps, then reconcile item-level invoices.

The first pass
  • One broadline distributor or manufacturer bid program.
  • Item-level invoices, bid files, and rebate statements.
  • Deviated price, markup, rebate, and surcharge rules encoded.
  • Findings for overbilled cases, missed pass-throughs, or uncapped fuel.
Start with one contract->