Contract monitoring for warehousing and 3PL logistics

Every pallet, pick, and accessorial has a rate. 3PL invoices checked.

AllCaps reconciles storage, handling, pick-pack, minimums, overages, accessorial caps, and SLA credits against warehouse activity and invoices.

Start with one contract->

Green means the activity file, rate card, minimum, cap, and SLA credit reconcile.

3PL Warehousing contractsLast checked today, 6:00 AM
4 monitored
2 in line
1 review
1 flagged
East Fulfillment Center
Storage and pick-pack rates match the May activity file.
In lineMay invoice
Accessorial Schedule
Labeling accessorial billed above monthly cap.
FlaggedMay invoice
Minimum Volume Guarantee
Volume shortfall is within ramp grace period.
ReviewMay volume
SLA Credit Schedule
On-time outbound performance meets threshold.
In lineMay SLA
Who it is for

Built for operators paying activity-based logistics invoices.

3PL bills are built from warehouse events. The contract defines the rate, minimum, cap, and credit. All four need to be checked together.

Logistics finance

Verify monthly warehouse invoices against activity data and contracted rates.

Operations

See which sites or workflows are driving accessorial exceptions.

Procurement

Track minimum volume guarantees, overage tiers, and SLA credits.

3PL activity becomes charge rules

Storage, handling, pick-pack, minimums, overages, accessorials, and SLA credits are checked together.

A 3PL invoice can have hundreds of activity codes. The issue is whether every code maps to the right contracted rate and cap.

AllCaps matches the activity feed to the rate card, then applies minimums, overage tiers, and credits.

Accessorial ScheduleEncoded rate card
Storage$18 / pallet-mo
Pick-pack$1.12 / order
Labeling cap$7,500 / month
Minimum40k orders
SLA credit2% below 98%
Transactions checked
When an accessorial exceeds the cap

The finding shows the billed code, the cap, and the credit to recover.

Accessorials are small until they repeat across facilities and months.

The exception gives logistics and procurement a clean dispute package tied to the rate schedule.

Finding - 3PL Accessorial Cap - East FC
Manual labeling accessorial billed above monthly cap
Flagged
Allowed charge
$7,500
Billed charge
$11,260
Credit due$3,760
Contract language

Manual labeling charges shall be billed at the rate schedule but capped at $7,500 per facility per calendar month unless approved in a written project authorization.

May 2026 invoice - East Fulfillment CenterSend to 3PL->
Across warehouses

A 3PL portfolio needs a live invoice control view.

The roll-up shows clean sites, facilities with accessorial issues, and service credits that should be collected.

That turns logistics billing into a managed contract process.

In line
8
Review
2
Flagged
1
East FCAccessorial capFlagged
West FCPick-pack rateIn line
Returns centerMinimum volumeReview
SLA creditsOutbound performanceIn line
How it works

Three steps. Then it runs continuously.

01

Encode the agreement

We turn the economic terms in the 3pl warehousing agreement into rules: rates, thresholds, caps, credits, formulas, and exceptions.

02

Connect the evidence

Invoices, statements, usage files, claim data, settlement reports, and performance records run against those rules as they arrive.

03

Collect what is owed

Green means in line. Anything else is surfaced with the clause, calculation, period, and counterparty-ready support.

Make one 3PL agreement living and see every warehouse charge checked.

We encode rate cards, storage rules, pick-pack fees, minimums, overage tiers, accessorial caps, and SLA credits, then reconcile invoice detail.

The first pass
  • One warehouse, fulfillment, or 3PL agreement.
  • Activity files, invoices, and SLA reports.
  • Rate card, minimum, accessorial, and credit terms encoded.
  • Findings for overbilled activity, uncapped accessorials, or missed SLA credits.
Start with one contract->